Kinder Academy — Privacy Policy

English

1. Who we are

Kinder Academy ("the Academy") operates a self-hosted management system (Odoo/OpenEduCat) at portal.kinderacademy.vip to manage enrolment, attendance, academics, fees and communication with parents.

2. What data we collect

For each child we may store: name, date of birth, photo, gender, nationality; guardian contact details; health and allergy information; authorized pickup persons; attendance records; academic progress and assessments; behavioral notes; fee and payment records; and documents you provide (e.g., birth certificate, medical reports).

3. Why we collect it

Solely to provide the educational service: registration, daily care and safety, teaching and assessment, parent communication, billing, and legal/regulatory compliance.

4. Photos of children

Activity photos may be stored in the system and shared only with that child's own guardians through the secure parent portal/app. We do not publish children's photos publicly or share them with third parties without the guardian's explicit consent. Guardians may withdraw photo consent at any time in writing.

5. Who can see the data

• A parent/guardian sees only their own child's data.
• A teacher sees only the children and information relevant to their assigned class/duties.
• Financial and administrative data is restricted to authorized administrative staff.
• Access is protected by individual logins and Two-Factor Authentication (2FA) for staff accounts.

6. How we protect it

Data is held on a private server secured by HTTPS/TLS encryption, a firewall limiting access to essential services only, database access restricted to the local server, daily encrypted-at-rest backups, and an off-site backup copy. Access is logged.

7. Retention

Children's records are kept while the child is enrolled and for a reasonable period afterward as required for academic/legal records, then securely deleted or anonymized.

8. Your rights

Guardians may request to view, correct, export, or delete their child's personal data, and may object to specific processing (e.g., photos), by contacting the Academy administration.

9. Changes

We will notify guardians of material changes to this policy via the portal/app and email.